The Legal Advocate

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September 2014 Executive Director’s Letter: Speaking of Bias in the Courtroom . . .

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Lockwood_KarenImplicit bias – the silent judgment-maker that we are not aware of in a jury, our courtroom, our witnesses, our judge, our selves.

On August 19, 2014, I presented a free NITA Webinar on how important it is for a trial lawyer to understand implicit bias. And to learn to recognize where it might lurk.

On November 7, 2014, NITA is presenting a full 90-minute CLE on this important subject, dealing directly with the question, “what does a lawyer do about implicit bias in the courtroom?” Join us at the Annual Convention of NAPABA – the National Asian Pacific American Bar Association. (NAPABA members, sign up now here.)

Why? This is a subject that, like NITA’s mission itself, directly affects the quality of justice. It affects “both sides of the courtroom.” To be clear, I am not talking about lawyers who litigate discrimination cases. I am talking about all of us – no matter the side, the practice, the claim, or the faith that we ourselves are unbiased.

Lawyers who seek a deep understanding of implicit bias will better represent their client, better handle the sometimes messy give-and-take of witness examination and credibility, and have a better shot at justice. Here is why:

  • Many of us are sure that we do not discriminate, we are fair. Good; so far as our behavior is concerned that is essential.
  • Some of us, further, are savvy to our own implicit biases. Those lawyers develop “stops” to check their judgments, decisions, and behavior in order to negate their biases. They are more ready for the courtroom.
  • Not a single one of us can erase the implicit biases we now own. They are our bear, looming behind us, making judgments for us that we are unaware of. (Some are good biases—embedded in the fight or flight center of our brains.) Many are destructive biases, changing perceptions, shortchanging objective judgment, instilling fear.

Since every human brain on earth relies on it to act quickly and “intuitively,” it follows that implicit bias joins all the players in the courtroom. Those of us who seek justice through advocacy are dealing with implicit bias throughout every witness examination, for example. Is the witness expressing a judgment, or recalling “events” changed by an unconscious reaction rooted in bias at the time of the event? Is implicit bias active in the discourse or conduct of counsel?

More to the point: a woman advocate wonders what underlies the behaviors and judgments directed her way. An African-American advocate in a North American courtroom sees some typical signs of bias and wonders how to deal with them. A witness is apparently confused by a racially biased perception, and the cross-examiner wonders whether to tread into the area, and how.

Of course, implicit bias is a topic much broader than “grouping” stereotypes: broader than gender, race, LGBT individuality, profession of religion, ethnicity, etc. But these visible and invisible differences among groupings of people are rife with stereotypes that predictably harm justice.

Reading more always raises our own awareness. And thus earns us some savvy thinking time as we consider ways to defuse negative implicit bias in the courtroom. You can start here: the first starts slow, using study testing implicit biases other than “grouping” stereotypes.

Impartial experts (expert conclusions on propensity for repeat offenses of sexual violence varied with whether prosecution or defense retained the expert )

DecisionQuest summary for ABA (implicit bias issues in jurors, counsel, judges).

Kang et. al article at UCLA (team of academics, scientists, researchers & federal judge seek ansers: “what if anything should we do about implicit bias in the courtroom”);

NITA free Webinar introducing the subject for trial lawyers (implicit bias in courtroom, “what and why / see it and address it”)

NAPABA Convention, Convergence of Bias and Reason on November 7, 2014 from 9:15am - 10:30am

Karen_ShortSig

 

 

Karen M. Lockwood, Esq.
President and Executive Director
National Institute for Trial Advocacy

Hon. Christopher McNeil: Administrative Law Judge, U.S. Department of Justice, Drug Enforcement Administration

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Reposted with permission from The Federal Lawyer and written by NITA Legal Editor Marsi Buckmelter. The Hon. Christopher McNeil is the author of Administrative Agency Litigation which is available in print, Kindle eBook, and Apple eBook editions.

honChristopherMcNeil

Oliver Wendell Holmes, Jr. once said that, “[t]he life of the law has not been logic; it has been experience.” Most judges, it seems, would agree that experience matters when one accepts the responsibilities associated with adjudication. Judge Christopher McNeil, an administrative law judge (ALJ) with the Drug Enforcement Administration (DEA) is a case in point. For 27 years, Judge McNeil has had the opportunity to apply an unusual range of experience in determining the outcome of cases. Unlike many of his state and federal adjudicative peers, however, the one feature linking all of these cases is that he’s done so while squarely entrenched in the executive branch of government and in the employment of the very agencies whose interests are on the table.

Working as an adjudicator for governmental agencies carries with it a degree of risk not present when serving as a judge in the judicial branch. The independent judicial branch jurist knows there are constitutional protections to ensure that impartial and independent analyses form the basis for any decision rendered by the jurist. Those protections take the form of clear walls separating the judicial branch from the executive branch. Judge McNeil, however, has learned that those walls are not so well defined when the adjudicator is part of the executive branch. While his decisions need be impartial, they draw their authority from the agencies he serves. As a result, it’s not accurate to describe those decisions as being independent, at least not in the sense we’re used to seeing from judicial branch judges. The risk present in executive branch adjudications is that the agency will overreach and compel an outcome based not on the facts and law present, but on policies it is promoting. Judge McNeil understands this risk and has made a career of understanding how procedural safeguards work to guarantee that every party appearing before him gets a fair hearing before an impartial adjudicator.

As a first-year practicing attorney in Junction City, Kan., Judge McNeil served as deputy public defender for the Eighth Judicial District. During his two-year tenure starting in 1981, he became acquainted with the Fourth Amendment, both in theory and in practice. Appearing as sole counsel in more than 700 felony cases, he tried more than 200 bench and jury trials focusing primarily on aggravated battery, sexual assault, and drug sale felony prosecutions. Asked how this helped him develop his professional outlook, Judge McNeil explains that these cases rose and fell on how rigorously the judge enforced constitutional protections—most notably, the Fourth Amendment limitation on the government’s ability to conduct warrantless searches under exigent or putatively exigent circumstances.

In 1988, the judge and his family moved to Columbus, Ohio. His wife of 30 years, Prof. L. Camille Hébert, had recently accepted an appointment to teach employment law at the Moritz College of Law at The Ohio State University. While Prof. Hébert began her steady rise through the academic ranks at Moritz and the couple had their third child, Judge McNeil began what would become an eight-year term of service as a prosecutor with the Business and Government Regulation Section of the Office of the Ohio Attorney General. In that role, he appeared on a daily basis in front of judicial branch adjudicators while providing legal counsel to a broad spectrum of governmental agency clients.

While at the Ohio Attorney General’s Office, Judge McNeil became responsible for training his peers as they prosecuted cases for the Ohio Department of Public Safety. In this capacity, he began to appreciate the subtle (and some not so subtle) differences that exist between litigation in civil and criminal courts and administrative litigation. Trying cases without the benefit (or the burden) of formal discovery, he also found, was liberating and exciting. Teaching first-year litigators the skills needed to navigate in agency hearings was one of the highlights of his term of service in Columbus.

As an Ohio assistant attorney general, he was involved in a broad spectrum of cases including license revocation hearings, public safety enforcement actions, and hearings to determine the sufficiency of notices associated with government regulatory actions. One case of national importance required him to write the lead brief in proceedings before the U.S. Supreme Court—on the question of whether funds held by judges and other public-sector employees participating in deferred compensation plans were beyond the reach of creditors in bankruptcy. He also learned to sharpen his skills as a translator of legalese, providing guidance—in understandable terms—with respect to the ethical and fiduciary responsibilities owed to state investment and retirement boards.

Throughout the eight years he served as an agency litigator, Judge McNeil studied the way agency hearings are adjudicated. He learned something many typically don’t learn in law school: that our adjudicators are not specially trained jurists, but that they, instead, attain their place in the legal system by self-direction and hard work.

When an opportunity to teach legal reasoning became available in the summer of 1994, Judge McNeil left the Ohio Attorney General’s Office and began teaching at Capital University Law School in Columbus. He then also hung out a shingle offering to serve as an impartial hearing examiner under Ohio’s Administrative Procedure Act. By 1996, he was hearing cases for the state’s Department of Job and Family Services as well as its Dental Board. By 1998, he was also hearing cases from the state’s Department of Public Safety, Department of Education, Department of Alcohol and Drug Addiction Services, and the Ohio Board of Nursing.

During the next 10 years, Judge McNeil presided over more than 3,000 contested agency hearings from a multitude of state agencies. In so doing, he was careful to balance both the responding party’s interest in having a fair opportunity to be heard before an impartial tribunal against the government’s interest in prompt adjudication of claims pending before the state agency. He worked hard to ensure that each responding party had a fair day in court, notwithstanding that the “court” was the agency itself.

From 2001 to 2003, Judge McNeil served as a liaison between the American Bar Association and the National Highway Traffic Safety Administration (NHTSA). As an NHTSA executive branch judicial fellow, Judge McNeil helped NHTSA employees understand the role that executive branch adjudicators play in enforcing highway safety laws. During this time, NHTSA worked in collaboration with the National Judicial College in Reno, Nev., to develop training programs for ALJs and hearing examiners whose dockets included drunk driving and other highway safety-related offenses. As an NHTSA fellow, Judge McNeil developed courses for the judicial college and traveled throughout the country discussing the role that executive branch adjudication plays in keeping our highways safe.

Given his substantial experience in writing about the law, the National Judicial College invited Judge McNeil to serve as editor and contributing author to its clinical evidentiary text, The National Judicial College Deskbook on Evidence for Administrative Law Judges, published in 2005. This, in turn, was followed in 2011 by the publication of Judge McNeil’s agency litigation primer, Administrative Agency Litigation.

Working in collaboration with the University of Nevada–Reno (UNR), the National Judicial College developed master’s and doctoral programs in judicial studies, accredited through UNR. Judge McNeil enrolled in the doctoral program and, by 2008, was the first executive branch adjudicator in the nation to earn a doctorate in judicial studies. Eight of the papers he presented as part of his post-graduate work were published in peer-reviewed law journals and serve as a lasting legacy of his scholarship in the area of due process and fairness in agency hearings.

While earning his doctorate, Judge McNeil considered applying to become a federal ALJ. The registry was closed for many years, as incumbent ALJs protested the practice of the Office of Personnel Management in using veteran status when evaluating applicants for ALJ service. When those issues were resolved and the ALJ registry reopened, Judge McNeil was one of the initial 1,200 or so applicants. By 2009, the applications were evaluated and positions offered to about 250 candidates, including Judge McNeil. His first assignment as a federal ALJ was in the Office of Disability Adjudication and Review for the Social Security Administration in Cincinnati, Ohio. Three years later, he accepted an appointment to serve as one of three ALJs appointed to the Department of Justice and its agency, the DEA. He continues in this role today.

As an ALJ for the DEA, Judge McNeil travels throughout the country to consider arguments raised on behalf of parties involved in the proposed revocation of DEA certificates of registration. These hearings frequently include testimony regarding allegations that doctors and pharmacies have breached their responsibilities when dispensing controlled substances—most notably, oxycodone. As a result, Judge McNeil has the opportunity to use the skills he’s acquired while litigating agency claims at the state level, and the chance to put into practice the theories he studied while pursuing his doctorate degree.

“One of the things that strikes me about our judicial system,” Judge McNeil states, “is the lack of a formal judicial training and selection process. At the state and federal level, we have no clear course of study that’s made available to aspiring judges. The National Judicial College gets credit for its curriculum and for its efforts to get funding for judicial training, but it seems we’ve not paid much attention to ensuring that all lawyers who aspire to be judges get the training they need before making the leap to service as adjudicators.” Judge McNeil recently reflected on the path he pursued on his way to serving as a federal ALJ. “Experience is, as Justice Holmes noted, everything to an adjudicator. I’ve probably learned more from listening to good litigators ply their trade than I learned from any course I’ve taken. I’ve been fortunate in that regard. When I take the bench and am presented with focused and well-thought-out arguments, there’s nothing better for me as a professional. Certainly my work at the DEA has expanded my understanding of the law, and for that I’m extremely grateful.”

Welcome the Newest NITA Advocates

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NITA is proud to announce the most recent recipients of the Advocate Designation. This designation is awarded to a person who has taken a well-rounded set of courses, proving they are serious about trial advocacy.

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  • Christianne Edlund | Mullin Russ Kilejian PC
  • Jean Niven | Merlin Law Group PA
  • Dorothy Guy | Social Security Administration
  • Kathleen Petty | Social Security Administration
  • Zachary Kitts | K & G Law Group
  • William Sias | County Counsel
  • Raul Olamendi Smith | San Diego Gas & Electric Co

If you have any questions on how you can receive the NITA Advocate or NITA Master Advocate Designation, please review the information on our Advocate Designations page, or email customerservice@nita.org.

Depositions Part 5: Dealing with Jerks: What Goes Around Comes Around

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Drummond_MarkWritten by Mark A Drummond, Litigation News Associate Editor

This article is reposted from Litigation News with permission of the publisher and author.

Name-calling is unprofessional, I know. But to quote Mark Twain, “The difference between the almost right word and the right word is really a large matter—it’s the difference between the lightning bug and the lightning.” “Jerk” is the right word, but by “jerk” I mean those (thankfully) few attorneys for whom getting under their adversary’s skin seems more important than the result they achieve for their client. You should also know that “jerk” is my word. No one quoted in this article ever used that word to describe an opponent.

So let us begin, and let us begin with you. A proverb found in Luke says, “Physician, heal thyself.” Counsel, heal thyself. Your attitude and how you approach this issue is everything.

You signed up for this duty. No one put a gun to your head and forced you to pick trial work. If you wanted peace and quiet, you should be drafting wills for a living. I know you would like it if everyone were as reasonable as you, but once you accept the fact that you have picked an area of law that possibly contains the greatest concentration of jerks, you’ll be in a much better frame of mind. Jerks come with the territory. Confrontation is like oxygen to some attorneys. Live with it.

Next, let’s turn to the jerk. To the pure jerk, the fight is more important than the result he achieves for his client. As they say in Texas, “He’s all hat, no cattle.”

I believe that, as a general rule, jerks are not as successful as those attorneys who keep their eye on the prize. Watch any successful trial lawyer and you will see single-minded focus on the end result. Very little time is wasted in side battles with opposing counsel simply for the sake of the side battle.

One final note on this topic: Beware the billable hour. If the attorney is getting paid by the hour, he or she gets paid just as much money for time expended being a jerk, or spending time dealing with a jerk, as he or she does on hours spent seeking a good result. Those attorneys who are paid based upon the result rather than the hour tend to have the single-minded focus of which I speak. For them, fighting with counsel on tangential matters simply does not pay.

General Rules for Dealing with Jerks

Now that we’ve addressed your general mindset, let’s turn to some experts for the specifics. Weighing in on this subject will be two co-chairs for the Section’s Ethics and Professionalism Committee—Gregory R. Hanthorn, Atlanta, and Craig C. Martin, Chicago, along with Anne Marie Seibel, Birmingham, AL, co-chair of The Woman Advocate Committee, and Laura H. Kennedy, Phoenix, co-chair of The Young Advocates Committee.

“I have an alternating series of do’s and don’ts,” suggests Hanthorn. “First, don’t respond in kind. Bad behavior from someone else does not obligate me to behave unprofessionally.”

“Don’t rise to the bait,” agrees Seibel. “I once was complimented by a senior partner on how I handled a very agitated and very bitter witness on cross by keeping a very even tone and being professional. I think this [is] similar. They’re doing it to get a reaction out of you, and to continue to be calm, cool and collected is a way of showing that they can’t get under your skin.”

“Do consider dropping your own volume as your adversary raises his or hers,” continues Hanthorn. “It’s amazing how often having to slow down to listen leads to softer, slower speech by all involved.”

Jerks are sometimes simply performing under the (usually mistaken) belief that this behavior impresses clients. If the clients are also jerks, that may be true, but getting the jerk one-on-one, without the client, may help. You may find that you can make far more headway with an adversary if you meet him or her in private, at a neutral place, where he or she cannot play to an audience.

Jerks in Depositions

Depositions are prime opportunities for jerks to perform—at least those jerks who are oblivious to how they are coming across to judges or juries. “My sense is to follow the Golden Rule and treat them the way you would want to be treated,” says Martin. “Second, I find that a well-prepared client is much more able to deal with a difficult lawyer taking a deposition than is the lawyer defending the deposition. For example, there are some lawyers who like to show clients documents that have nothing to do with the case. It is much more effective if the client can say they have never seen that document before and hands it back to the lawyer rather than the defender making objections all over the record about how the witness has never seen the document before.”

“As far as your preparation to deal with someone acting like a jerk, you need to be more prepared than they are,” counsels Kennedy. “I would add you need to be more prepared than you think you need to be, because this puts you in a better position to either ignore them or gives you the confidence to fight back. When you are that well prepared, you can deal with them without worrying about your case, and it allows you to concentrate on substance of the case and what you need to do for your client.”

Know Thy Enemy

You’ll be doing yourself and your client a favor by finding out as much as you can about opposing counsel and how they operate. Once you know the cases they have worked on, you can call friends and colleagues to find out whether they are true professionals. Handling jerks is much easier for you and your client if you know in advance what to expect.

If you find out early that the person on the other side may not be the consummate professional, you may want to try and reach some preliminary agreements before things heat up. In The Last Thirty Days Before Trial, former member of the Section’s Trial Advisory Board Stephen D. Susman, Houston has crafted a checklist of 15 pretrial agreements that can be used at the beginning of the case to eliminate controversies and save costs on both sides.

Restraint in Writing

Let’s turn to written communication. Emails often have a deleterious effect on professional courtesy. People will say things in emails that they would never say to a person face to face. “Sometimes it is worth picking up the telephone and actually cutting through whatever the issues are,” counsels Martin. “If that doesn’t work and I am working with a large team, I have told a difficult adversary that they will have a single point of contact at our firm and it’s not going to be me. I then assign someone on our team who has the time and capacity and tenacity to deal with that person.”

“With regard to emails, don’t fire back an emotional response,” suggests Hanthorn. “Take time to confirm facts and include facts. Do assume your emails and letters will eventually become exhibits to a motion. Don’t accept what I label ‘book or record of the month emails’ where they say unless they receive a response they assume you agree. Do ask them to please not send you any more communications that imply no response is agreement.”

It’s What You Do When No One Is Watching

Character has been defined as what we do when we think that no one is watching. Always, always, always assume that a judge or a jury will eventually see how you both behaved either by way of emails, letters, transcripts, or even more devastating, a video deposition. There is no downside to taking the high road. Remember, if you wrestle with a pig, all that happens is you get muddy and the pig enjoys it.

Many jerks start fights just to see how you will respond and whether you will respond in kind. They hate silence, and they hate it when you don’t lower yourself to their level. Don’t interrupt them, let them exhaust their bile and, trust me, the judge or, better yet, the jury will have the last word on their behavior. There is nothing more satisfying than seeing the jurors’ reactions when counsel, who was downright unctuous in jury selection, shows their true colors in a videotaped deposition. Unless the judge allows editing worthy of a Hollywood movie, it is hard to edit out all the bad behavior.

Finally, I believe the single quality that separates people from other creatures is their ability to remember the past and learn from it—and their ability to see into the future for a period of more than five seconds. In the practice of law, this means that every person an attorney encounters is either a potential client or a possible referral for a potential client, even if he or she is on the other side of the case.

But when it comes to perspective, jerks tend to be myopic. “We’ve had cases where we took the deposition of a corporate officer at a decision-making level where opposing counsel was difficult to deal with,” recalls Hanthorn. “Then, within a few months after the matter was resolved, we were approached and ultimately engaged by that same corporation.”

As I tell people in court, if you want to be biblical about it, as you sow so shall you reap. If you want to be scientific about it, for every action there is an equal and opposite reaction. If you want to be colloquial, what goes around, comes around.

Resources: The Last Thirty Days Before Trial

July 2013 Executive Director’s Letter: Depositions Are In At NITA

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Karen M. Lockwood

Karen M. Lockwood

With all this talk about depositions this month on NITA’s blog, The Legal Advocate, it’s easy to be inspired to brush up on nuanced skills, new techniques, and vast changes in technology for depositions. There is that changing world of technology choices, which Dick Leighton writes about. There is the separate skill bank needed to succeed in a “distance deposition,” as Larry Silver discusses. And the detail behind the admonitions – which are critical and only sound simple, as Shahrad Milanfar makes clear with his cheat sheet.

Bloggers Dick and Larry are NITA Program Directors for two of our live deposition programs – Dick in DC on July 31-August 2, with an add-on day of expert depositions on August 3. Larry leads our California Coast deposition in the LA area on July 25-27. Under the federal system’s 7-hour limit on time with a witness, the prize goes to the lawyer who puts a premium on economy of vocabulary, and who puts the work into a tightly developed plan to achieve her goals.

NITA’s deposition programs provide a lot to learn, to be reminded of, and to practice with peer reviews. In fact, we have 18 deposition programs for you through the rest of 2013.

  • Summer – what a great time to choose a 3-day, combine it with a short stay in the vicinity, and call it a productive get-away. July and August offer 5 depositions programs from coast to coast (DC, LA, Seattle, and on-line).
  • Back-To-School — if you like to polish skills in the fall as your docket shapes up, September and October offer 6 programs (Berkeley, Boston, Fort Lauderdale, and on-line).
  • Fall — And if you budget your time now through year’s end, November and December offer 7 programs (New York, Atlanta, Indianapolis, Phoenix, Boulder, and on-line)

In planning your schedule, you may wish to talk with us. Call us at (303)953-6829 or reach out to Jane Dougherty at JDougherty@nita.org. We are always thrilled to hear from you, and happy to talk through your planning questions.

Indeed, you can use the deposition program as one of the line-up of key skills needed to earn your certificate as NITA Master Advocate.

In my trial practice, before starting tricky or unusual depositions, I often referred to my chosen library of NITA reference books, which I kept close at hand. Although 30 years of trial practice provided extensive comfort in taking good depositions, I remembered to pull new ideas from the NITA reference books to refresh my imagination, suggest an approach for a difficult witness, reinforce such discipline as setting up but not springing grounds for impeachment at trial, and more. Having them at hand was like having just walked out of a NITA program faculty room, where disciplined technique and fresh ideas are carefully taught and freely exchanged.

NITA’s deposition reference books are distinguished from the typical “practice guide” for this reason – the disciplined technique and the inspired suggestions bring the faculty into your office. Our collection includes: 30(b)(6) Rules: Talking to an Organization (Malone) (new small handbook format); Deposition Rules: Essential Handbook of Who, What, When, Where, Why and How (Malone) (new small handbook); Deposition Evidence: Objections, Instructions Not To Answer, and Responses (Bocchino, Sonenshein); and related books like Exhibit Rules (Malone & Zwier), and our latest Laying Foundations and Meeting Objections (e-book, print coming late July) (Siemer). The full treatise, The Effective Deposition, 4th Edition (Malone, Hoffman, Bocchino) is not to be missed. It comes in print, ebook, and most recently the enhanced ebook featuring 30 videos of instruction by the authors and demonstrations.

As primers for your program reservation, or as on-demand opportunities to grab lunch over a video, log onto studio71. There you will find NITA’s growing collection of short, NITA-specialized quick tips for the trial lawyer. These are highly specialized, small-subject discussions on various topics. They include some of the videos from the enhanced ebook The Effective Deposition 4th, eight videos on discrete deposition topics, and a wonderful webinar by Dave Malone and Peter Hoffman on deep and important aspects of a Rule 30(b)(6) deposition.

I welcome you to NITA through these exciting options for deepening your deposition skills. However you enter our NITA world, you will find an entrée that suits your schedule now, and will broaden your access to the leading Program Directors and finest faculty. They team with you, as a colleague, to help you strengthen your skills in what we know is the never-ending growth of fine trial lawyers.
NITA is a community. It is a welcoming network. There are many places where you can contribute, and we invite you to bring others with you.

Sincerely,

Karen_ShortSig

Karen M. Lockwood

Executive Director

NITA’s team of practicing lawyers, professors and judges from around the nation dedicates its efforts to the training and development of skilled and ethical legal advocates to improve the adversarial justice system. NITA's Goal is to:
  • Promote justice through effective and ethical advocacy.
  • Train and mentor lawyers to be competent and ethical advocates in pursuit of justice.
  • Develop and teach trial advocacy skills to support and promote the effective and fair administration of justice.
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